71% less
Over three years for a team of 25, support included. Expect a thank-you note.
Run your whole companyin one workspace
Chat, calls, WhatsApp, calendar, forms, documents, CRM and AI in one app on infrastructure you control. Pay once and keep it.
One-time licence · Self-hosted · Your AI provider
What it replacesEleven subscriptions.
Eleven subscriptions.
One workspace.
These are the tools a growing company rents every month. Aspen does each job in one place, linked to the conversation about it.
Team chat
Slack Pro
$7.25/user/mo
Channels, threads and DMsVideo calls
Zoom Workplace Pro
$14.16/user/mo
Calls with screen sharing and guestsWhatsApp inbox
respond.io Starter
$79/mo
Your WhatsApp numbers, answered as a teamBooking pages
Calendly Standard
$10/user/mo
Calendar and booking pagesForms
Typeform Basic
$28/mo
Forms that land in your CRMCRM
HubSpot Sales Starter
$15/user/mo
CRM, boards and dashboardsTasks
Asana Starter
$10.99/user/mo
Tasks with owners and due datesDocs and wiki
Notion Plus
$10/user/mo
Docs, Sheets and SlidesFile storage
Dropbox Standard
$15/user/mo
DriveAutomations
Zapier Professional
$19.99/mo
WorkflowsAI assistant
ChatGPT Business
$20/user/mo
Assistant and agents, your provider11 subscriptions$32,244every year
Aspen$17,100paid oncePsst. Not ready to replace all eleven? Aspen Basic starts at $4,200, once. Talk to us
Entry-plan list prices, billed yearly, Oct 2026. Bigger teams often pay more · Aspen Enterprise, self-hosted. Hosting and support extra.
Why teams switch
Everyone wins.
Your servers. Your rules.
Aspen runs where you say and updates when you say.
Nothing leaves the building.
Every message and file stays on your own servers.
One app, not eleven.
Talk, call, plan and sell in one place. Even from their phone.
Pricing
Per seat. Per month.Pay once.
Aspen is a one-time payment for a perpetual licence. You keep the version you buy, and there is no fee for each person on your team.
Pay once
One payment for the licence, not a bill every month.
Grow without per-seat fees
Priced per installation, so hiring never raises the bill.
Keep what you bought
Optional support brings new versions. Without it, your version keeps working.
| Aspen | Subscriptions | |
|---|---|---|
| Licence | Perpetual | Subscription |
| You pay | Once | Every month or year |
| Priced by | Installation, no per-user fee | Each person, each tool |
| If you stop paying | Keep the version you bought | Paid access ends |
| Where your data lives | Your servers | Their servers |
Hosting, AI usage and optional support are separate.
Everything your team doesChat, calls, documents and workflows
Chat, calls, documents and workflows
in one workspace
Conversations your team can search
Channels, threads, direct messages and searchable history, so past decisions are easy to find.
Voice and video calls
Call, share your screen and invite guests. Recordings and AI notes when you want them.
WhatsApp, inside AspenNew
Answer your company’s WhatsApp numbers as a team, next to the customer record and the internal thread.
Calendar and booking pagesNew
Team calendars with two-way Google sync. A booking creates the event, the call link and the CRM contact.
Forms that do somethingNew
Publish a form or embed it on your site. Every answer becomes a CRM row and can start a workflow.
Docs, Sheets and Slides
Write, calculate and present in Drive. Edit together with comments and version history. Office files open in place.
A CRM for customer work
Custom fields, owners, boards and dashboards, beside the conversations about each customer.
Workflows that act on changes
Turn a CRM change, a form answer or a mention into the next step. Test it, then inspect every run.
AI assistants and agents
Catch up on a thread or turn a request into a task. Agents work with the tools, budgets and approvals you set.
Questions we hear before the switch
Isn’t running our own server a lot of work?
Installing takes one command on a server you choose, and updates run in the quiet hours you set. If you would rather not run a server at all, we can host Aspen for you.
A one-time price sounds great. What’s the catch?
The licence is paid once. Hosting, AI usage and support are separate, and optional support from $99 a month brings new versions. Even with support, a team of 25 pays about 71% less over three years than for the 11 subscriptions above.
Will my team really leave Slack and WhatsApp?
They bring their history with them: Aspen imports Slack exports and WhatsApp chats. Install Aspen on every phone for messages, calls and notifications, so nobody has to keep the old apps open.
Can it really replace HubSpot, Calendly and Typeform?
For most growing teams, yes. You get a CRM with boards and dashboards, booking pages that create the event, the call link and the contact, and forms that write straight into the CRM. Bring your CRM over from a CSV file.
Is it secure?
Aspen runs on your infrastructure, with roles, private channels, guests and an audit log of who changed what. You choose the AI provider, or none. Aspen is not end-to-end encrypted, because search needs to read stored content.
Can AI see private company information?
AI uses only the context and tools its permissions allow, and sends requests to the provider you configure. The rest of Aspen works without AI.
See Aspen with your team’s work
We’ll build your demo around your team and your workflows.
Get my personal demo
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